If an event is fully funded: Institutions may claim the reasonable costs that they incur in sending delegates to an event. DITCHE refunds institutions, not individuals, and supporting documents must be submitted by such institutions when seeking a refund. Claims that do not have supporting documents will be returned to the institution for these to be added. All incidental expenses such as meals, etc must be claimed by delegates from their institutions, and these expenses will be reimbursed directly to the institution.
Note: DITCHE does not refund daily allowances or per diem  allowances.
A copy of the institutional policy governing staff reimbursements may be requested before a claim is processed.

One night’s accommodation for each day of an event may be claimed.

To claim, please fax the following to (021) 763 7117, marked for the attention of Richard Jonathan:

A. A summary sheet indicating:

1. The event attended
2. Names of attendees
3. The total amount being claimed
4. A breakdown of the total amount (accommodation, travel, car hire, other expenses)

B. Institution’s banking details

1. Name of account holder [normally the claiming institution]
2. Bank
3. Account number
4. Account type
5. Branch Code
6. Reference code if applicable

C. All supporting invoices for accommodation and travel items. Incidental amounts do not need to be supported by invoices - if your institution is willing to refund them then TENET is willing to refund your institution.

All claims must be submitted within ninety (90)  days of attending an event. A claim may be rejected if delegates do not attend the entire event.

If an event is partially funded: In such cases the event announcement will indicate precisely what is claimable and what is not.